Privacy Policy and Procedure

Section 1 - Policy

1.1 Team Brain Injury Support recognises the right of Clients to be left alone, undisturbed and free from intrusion. The Client also has a right to privacy with regard to both their personal affairs and their belongings.

1.2 Staff will adhere to the human rights of individuals and work in accordance with professional codes of conduct and company policy and procedures. Intentional breaches of privacy will be investigated fully, and appropriate bodies informed and lessons learnt.

Section 2 - Procedure

2.1 Care Planning at the start of a service

The needs of the Client in relation to privacy will always be considered during the Care Planning stage to ensure that Team Brain Injury Support can effectively meet the person's needs. This assessment will include what information about them can be shared and with whom

Preferred Client wishes must be communicated to other relevant staff at Team Brain Injury Support

The Care Planning process will be completed in a private area where the Client can feel able to discuss areas of their care needs. This is particularly relevant if an assessment is taking place in a hospital or respite setting prior to discharge home

2.2 Client Rights

The individual requirement for privacy will be respected at all times and all information relating to individuals will be treated in a confidential manner

Team Brain Injury Support recognises the right of Clients to be left alone, undisturbed and free from intrusion and public attention. The Client also has a right to privacy with regard to both their personal affairs and their belongings

2.3 Staff Expectation, Behaviour and Professionalism

Staff will follow professional codes of conduct as well as operational policies and procedures when considering privacy for Clients. This includes all staff expectations around professionalism of communication

Staff will only discuss Clients in the work environment if it is for the purpose of assessment, management and evaluation of care

Staff will not discuss any aspect of the Client's care outside of the work environment

2.4 Records Management

Records will be designed, used and stored in a manner which assures privacy

Records will be made available to the Client’s main Care Worker and family according to the wishes of the Client

Staff will refer to the Record Keeping Policy and Procedure for further information and guidance

2.5 Personal Care and Privacy

Particular attention will be given to preserving privacy in the use of bathrooms, toilets and when dressing and undressing. At the same time, health and safety and personal risk management will be considered and discussed

Staff will ensure curtains/blinds are closed in order to ensure privacy during personal care and moving and handling

Any personal and sensitive items that may be deemed as necessary care equipment (such as continence aids, catheters, dressings) will be kept out of view at all times to ensure that privacy is maintained

Staff will always knock on the Client's door and await a response before entering the room. Privacy will be respected around the Client's home at all times

2.6 Photography and Filming

Staff will refer to the policies available with regard to privacy, photography, filming consent and the use of CCTV at Team Brain Injury Support and to relevant CQC guidance.

2.7 Breach in Privacy

Any breach of the privacy of a Client will be considered a serious event. The incident will be fully investigated in accordance with local procedures and evidence of any lessons learnt recorded, to ensure that the risk of reoccurrence is reduced. Disciplinary action will be taken where the incident is considered to have been caused with intent

Any environmental or equipment fault which reduces the privacy of any Client must be reported to the manager

Breaches of privacy of a serious nature will be referred to the local safeguarding board and a regulatory notification completed by Team Brain Injury Support manager or delegated other with the relevant skills, knowledge and experience

2.8 Training and Education

Privacy forms part of the Care Certificate for care workers. New staff that have not already completed this will be expected to achieve this unit

Staff will be expected to review their professional code of conduct and be aware of what this means in practice

Privacy will form part of the supervision process at Team Brain Injury Support as well as staff and Client meetings in order to review practice, seek feedback and determine quality assurance

Staff will receive training on the Data Protection Act and associated regulations

2.9 Capacity and Privacy

The same rights of privacy apply to individuals who are proven to lack capacity, therefore staff must do the following:

Establish any previously expressed views or wishes of the individual regarding privacy from family and others

Observe Client behaviours to identify what the preferences may be for that individual wishing to have privacy

Continue to follow the core principles and practices as detailed within this policy, if deemed in the Client's best interest to do so (in accordance with the Mental Capacity Act) when weighing up privacy. Refer to associated policies and procedures for further guidance

Contact Us
VAT Number: GB 377 4847 43
Registered number: 06251793
Registered office: Surety House, Old Redbridge Road, Southampton, Hampshire, SO15 0NE
Team Brain Injury Support, registered in England
Tel: 02380 783 775
Team Brain Injury Support
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Team Brain Injury Support - Managed by ARVITENI